Compass Writers Officers • Roles and Responsibilities
In order to ensure the stability, sustainability, and growth of Compass Writers, it takes a team of dedicated officers. If you’re interested in serving as an officer, please contact Lorraine Haataia at prolificwriterslife@gmail.com.
Lorraine Haataia, Ph.D.
President
Organize and oversee all aspects of Compass Writers to ensure stability, sustainability, and growth
Support and train all officers so that they can be successful in their roles and responsibilities
Maintain a close connection with Compass Christian Church leadership to ensure that Compass Writers events stay in alignment with their vision for this ministry
Open and close Compass Writers meetings and events
Vice President of Education (VPE)
Identify and invite speakers
Send reminders and/or call speakers one week and one day before the event
Welcome speaker when s/he arrives (offer bottled water, introduce to videographer)
Help speaker set up a table for the end of the meeting
Send a thank you follow-up note/gift to speakers
Talk to members to find out what type of speakers they want to hear from and ask if they know anyone who might want to speak at Compass Writers
Open and close Compass Writers meetings when president is absent
Vice President of Membership (VPM)
Attend to the needs and wishes of our current members
Welcome guests as they arrive to the meeting (introduce them to others, ask them to complete a guest form)
Grow our membership
Set up small feedback groups, rotating members to guests are dispersed among the groups and members get to work with different people each time
Vice President of Public Relations (VPPR)
Manage Compass Writers blog
Ensure that someone is scheduled to record speaker at every meeting
Promote Compass Writers via social media before and after every meeting, and throughout the month
Note the questions that members ask speakers, record Q&A snippets that can be used for social media posts
Treasurer
Track and account for purchases such as T-shirts, name tags, door prizes, or marketing services
Secretary
Keep meeting notes at officer’s meetings
Perform the duties of any officer who is absent from the meeting
Make copies of writing samples for first-time guests who didn’t know to bring copies of their writing sample
Keep extra copies of guest forms, meeting agendas, and any other documents that might be needed during the meeting
Distribute meeting agendas to all members (as needed) and guests before the meeting starts
Sergeant at Arms (SAA)
Arrive early to unlock the building
Display Compass Writers signs so guests can easily find the room
Set up room before people arrive
As people arrive, make sure everyone is comfortable, and make accommodations for any special needs regarding wheelchairs, service dogs, visual impairment, and so on
Turn off lights and lock up the building after everyone leaves